1. POLICY STATEMENT

1.1 H2O Logistics Limited (“H2O”)  is committed to ensuring that both our company fleet and those vehicles owned and operated by our employees, contractors or agents are as safe as possible. 
1.2 This policy is to ensures vehicle safety equipment requirements are documented and managed in a consistent way in order to improve our WRRR (work related road risk) safety record. Ensuring the most appropriate safety equipment is fitted to all vehicles is the joint responsibility of senior management, operations, drivers, and owners of vehicles used.
1.3 The driver of each vehicle plays a key role in providing feedback to ensure the most appropriate equipment is fitted and that any defects are reported as soon as they occur.

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2. WHO IS COVERED BY THIS POLICY?

2.1 This policy applies to all staff, contractors, agents, or persons rendering services to H2O responsible for any aspect of the procurement, fitment, maintenance and use of a vehicle and its safety equipment.

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3. OUR RESPONSIBILITIES

3.1 H2O will endeavour to ensure that any person who utilises a road vehicle, in any context in the rendering of services to H2O, shall:
3.1.1 Hold and continue to hold a valid driving license covering as a minimum the class of vehicle being used, where applicable this shall be verified via periodical checks (of no more than 6 months) of the drivers licence status using the online check service provided by the DVLA in the UK; 
3.1.2 Has no greater amount that 6 (six) penalty points displayed on their driving licence;
3.1.3 Is trained in the use of any safety or additional equipment fitted to the vehicle prior to first using the vehicle;
3.1.4 Understands the process for checking the vehicle safety equipment;
3.1.5 Understands the process of the daily vehicle walk round check; and
3.1.6 Understands the process for reporting any defects to the vehicle or its equipment. 
3.2 We shall also ensure that any vehicle owned by H2O and issued to any party for the purposes of providing a service to H2O in any context, shall, if not fitted to the vehicle as standard equipment by the manufacturer, contain as a minimum the following safety equipment: 
a)    5KG fire extinguisher;
b)    First Aid Kit; 
c)    Safety Warning Triangle;
d)    High Visibility Jacket; and
e)    Emergency Torch Light.

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4. YOUR RESPONSIBILITIES

4.1 As a person using a road vehicle in which services are rendered to H2O, regardless of vehicle ownership, you understand your responsibility to ensure the vehicle is fitted with, as a minimum, the following safety equipment:
a)    5KG fire extinguisher; 
b)    First Aid Kit; 
c)    Safety Warning Triangle;
d)    High Visibility Jacket; and
e)    Emergency Torch Light.
4.2 In the event the vehicle does not contain any of this equipment, or you are aware of a defect with the equipment, you understand this must be reported to the vehicles owner or operator immediately, and any missing or defective equipment, must be replaced within 48 hours of the report of the defect or missing equipment. 

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5. VEHICLE SECURITY 

5.1 The security of any vehicle used to render a service to H2O and the vehicles contents, are paramount and the driver understands that there is a requirement to ensure the vehicle is locked when unattended and that a security key chain or similar key retaining device, must be used at all times whilst servicers are rendered. 
5.2 You also understand and agree that although vehicle security is paramount, this should not come before the safety and security of any driver, user, or passenger of the vehicle nor any member of the public.