Pregnancy Provisions

1. POLICY STATEMENT

1.1 H2O Logistics Limited (“H2O”) understands that the nature of some of the tasks that are asked of its employees, staff, contractors, or agents, can be physically demanding. To safely carry out and complete these tasks without risk of injury or illness, a degree of physical fitness is required of the persons carrying out the tasks.
1.2 H2O does its utmost to continually monitor, control, and reduce risks in the working environment. Should a female who is carrying out physically demanding tasks, either for or on behalf of H2O falls pregnant, this may present an increased risk of injury or illness, outside of the normal scope of risk assessed by H2O. In cases special provisions may be necessary for these individuals to allow them to continue to render a service to H2O.

2. WHO IS COVERED BY THIS POLICY?

2.1 This policy aims to cover provisions for new or expectant mothers who are employees of H2O and, to the extent that the provisions apply, contractors and suppliers.
2.2 A new or expectant Mother is defined as a woman who is currently pregnant, has given birth within the last 6 months or who is currently breastfeeding.

3. OUR AIM

3.1 In order to allow new or expectant mothers to continue to provide a service to H2O whilst remaining safe from harm within the work place, H2O will endeavour to conduct a regular review of any risks posed to an expectant or new mother by the tasks she is carrying out. Then, H2O, where possible, will introduce control measures to mitigate these risks.
3.2 This will include:
3.2.1 Conduct a regular meeting with any expectant mother at periods of no more than 4 weeks to allow any concerns or suggestions to be voiced;
3.2.2 Conduct a regular risk assessment, alongside the expectant mother, throughout the pregnancy and upon her return to work postpartum;
3.2.3 Liaise directly with our clients or customers, to request any special provisions which may be required or necessary at the location at which the expectant mother is currently based;
3.2.4 Where possible offer an alternative working schedule or task to the expectant mother where this may result in a lower risk to the wellbeing or health of the expectant mother; and
3.2.5 Identify any risk specific to expectant mothers and where possible take appropriate action to remove or reduce the risk.

Anti Bribery & Corruption

1. ABOUT THIS POLICY

1.1 It is our policy to conduct all of our business in an honest and ethical manner. We take a zero-tolerance approach to bribery and corruption and are committed to acting professionally, fairly and with integrity in all our business dealings and relationships.
1.2 Any employee who breaches this policy will face disciplinary action, which could result in dismissal for gross misconduct. Any Service Provider or supplier who breaches this policy may have their contract terminated with immediate effect.
1.3 This policy does not form part of any employee’s or worker’s contract of employment or engagement and we may amend it at any time.

2. WHO MUST COMPLY WITH THIS POLICY?

2.1 This policy applies to all persons working for, or providing services to us, or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.

3. WHAT IS BRIBERY?

3.1 ‘Bribe’ means a financial or other inducement or reward for action which is illegal, unethical, a breach of trust or improper in any way. Bribes can take the form of money, gifts, loans, fees, hospitality, services, discounts, the award of a contract or any other advantage or benefit.
3.2 ‘Bribery’ includes offering, promising, giving, accepting, or seeking a bribe.
3.3 All forms of bribery are strictly prohibited. If you are unsure about whether a particular act constitutes bribery, raise it with a representative of the Management Team either in person or by email to compliance@h2ologistics.co.uk.
3.4 Specifically, you must not:
a)   give or offer any payment, gift, hospitality, or other benefit in the expectation that a business advantage will be received in return, or to reward any business received;
b)   accept any offer from a third party that you know or suspect is made with the expectation that we will provide a business advantage for them or anyone else;
c)   give or offer any payment (sometimes called a facilitation payment) to a government official in any country to facilitate or speed up a routine or necessary procedure;
3.5 You must not threaten or retaliate against another person who has refused to offer or accept a bribe or who has raised concerns about possible bribery or corruption.

4. GIFTS AND HOSPITALITY

4.1 This policy does not prohibit the giving or accepting of reasonable and appropriate hospitality for legitimate purposes such as building relationships, maintaining our image or reputation, or marketing our products and services.
4.2 A gift or hospitality will not be appropriate if it is unduly lavish or extravagant, or could be seen as an inducement or reward for any preferential treatment (for example, during contractual negotiations or a tender process).
4.3 Gifts must be of an appropriate type and value depending on the circumstances and taking account of the reason for the gift. Gifts must not include cash or cash equivalent (such as vouchers), or be given in secret. Gifts must be given in our name, not your name.
4.4 Promotional gifts of low value such as branded stationery may be given to or accepted from existing customers, suppliers, and business partners.

5. RECORD-KEEPING

5.1 You must declare and keep a written record of all hospitality or gifts given or received. You must also submit all expenses claims relating to hospitality, gifts or payments to third parties in accordance with our expenses policy and record the reason for expenditure.
5.2 All accounts, invoices, and other records relating to dealings with third parties including suppliers and customers should be prepared with strict accuracy and completeness. Accounts must not be kept “off-book” to facilitate or conceal improper payments.

6. HOW TO RAISE A CONCERN

6.1 If you are offered a bribe, or are asked to make one, or if you suspect that any bribery, corruption or other breach of this policy has occurred or may occur, you must notify a representative of the Management Team either in person or by email to compliance@h2ologistics.co.uk.